Microsoft Copilot has revolutionised the way we work, helping us get things done faster and smarter. But here’s the exciting part: you can now enhance its capabilities by adding images to your prompts in Word and PowerPoint. This isn’t just a time-saver—it’s a game-changer, unlocking new levels of creativity and efficiency in your workflow.
Let’s examine how this innovative feature can bring even more value to your business.
Why adding images makes a difference
Sometimes, words alone can’t capture the full picture. By incorporating images into your Copilot prompts, you can:
- Boost efficiency: Skip lengthy explanations by providing a visual instead. A chart or concept sketch can instantly give Copilot the context it needs.
- Clarify requests: Images help eliminate ambiguity. Whether it’s a diagram or a photo, visuals ensure Copilot understands your needs.
- Enhance accuracy: From fine-tuning a slide to analysing data in a screenshot, visuals help Copilot deliver more tailored and precise results.
What you can do with image-based prompts
This new feature opens a world of possibilities. Here are just a few examples:
- Explain visuals: Let Copilot break down complex charts or diagrams for you.
- Extract data: Turn images of tables, PDFs, or whiteboards into editable text or spreadsheets.
- Generate polished content: Convert handwritten notes or screenshots into professional-grade text.
- Create alt text: Improve accessibility by asking Copilot to describe your images.
- Refine visuals: Share slides or graphics and ask Copilot for design advice or enhancements.
Scenarios to try with your team
Here are some practical ways your team can use this feature:
- Marketing teams: Share screenshots of campaigns and ask for feedback or new ideas.
- Sales teams: Summarise client-facing charts for internal use.
- Finance teams: Extract data from invoices or receipts to simplify reporting.
- Accessibility champions: Quickly generate alt text for visual content.
- Brainstormers: Turn sketches or whiteboard photos into organised, actionable steps.
How to get started
Getting started with image-based prompts is a breeze:
- Open Copilot in Word or PowerPoint.
- Add your image by pressing CTRL+V or using the Add an image button.
- Include a text prompt to guide Copilot. For example:
- “Summarise this chart for the annual report.”
- “What can I do to improve this slide?”
Tips for the best results
- Double-check extracted data: While Copilot is incredibly accurate, it’s good practice to verify key details.
- Use grounding: Let Copilot pull context from your document to refine its responses.
- Be clear: The more specific your prompts, the better the outcomes.
Why this matters for your business
By using image-based prompts with Copilot, you can:
- Save time: Automate repetitive tasks so your team can focus on what really matters.
- Enhance collaboration: Turn visuals into actionable insights in seconds.
- Improve accessibility: Generate alt text effortlessly, ensuring inclusivity.
- Drive smarter decisions: Quickly analyse visuals to inform key choices.
At Cloud & More, we’re all about helping businesses make the most of their technology. If you’re curious about how Copilot or other Microsoft 365 tools can transform your workflow, we’re here to help.
Ready to make your work smarter?
Let’s chat about how we can help improve productivity in your business.
